Senior Executive Assistant in Sarasota, FL at QuestPro Consultants

Date Posted: 9/19/2019

Job Snapshot

Job Description

Executive Assistant- Sarasota, FL

A growing company in Sarasota, FL is in need of a full-time Executive Assistant to support their senior executive.  

Responsibilities for the Executive Assistant include:

 • Act as partner and liaison for the CEO, Board of Directors and other members of the senior leadership team.

• Proactively manage calendar for the CEO and practice sound judgement for prioritizing executive’s time.

• Actively monitor CEO’s inbox - keeping it organized and flagging high priority items.

• Plan and coordinate meetings including the scheduling of monthly Board meetings, annual Board and Officer off-site meetings, annual holiday party, new teammate meetings, and quarterly employee meetings.

• Prepare charitable contribution requests for CEO review, selection and approval. 

• Arrange travel schedule for CEO and Board members.

• Prepare corporate materials and presentations.  This includes Board presentations, Agent meetings, and monthly Board Reports. As well as meeting minutes and Board resolutions. 

• Attend internal and external meetings and ensure appropriate action items are documented and critical follow up is executed  

• Develop and monitor appropriate business dashboards to highlight issues that merit attention

• Manage department budget and expenses for Executive Office to include payment of invoices.

• Prepare expense and company car mileage reports

Qualified candidates for the Executive Assistant must have 

• 8+ years’ experience working as an Executive Assistant for a senior leader in a corporate setting

• Advanced knowledge of and proficiency with various PC applications, including Word, Excel, PowerPoint, and Outlook (a skills assessment will be administered).

• Microsoft SharePoint Designer knowledge a plus

• Experience with Concur and PeopleSoft

• Event planning and vendor management

• Previous experience supporting a department in a customer-facing capacity a plus

• Excellent organizational, communication, and interpersonal skills

• Ability to handle sensitive information with high level of confidentiality and discretion

• Ability to maintain professionalism with all levels of internal leaders and teammates, outside agents, and vendors

• Excellent time-management and problem-solving skills

This Executive Assistant role is a full-time position with a stable organization, excellent benefits, and the ability to impact the most senior leaders in the organization.  Apply today!